Committees & Responsibilities

Guidance Notes

All Council meetings are open to the public and press.  The public can address members during the appropriate forum at the start of the meeting.  It may not be possible for the Council to respond to concerns raised during this time but comments will be noted for further consideration or action. If you would like to attend a meeting, please read our guidance notes.

MeetingMembershipResponsibilityFrequencyReference
Full CouncilAll Councillors
(Cllr James Hunt – Mayor)
(Cllr Bobbie Sunderland – Deputy Mayor)
Full Council is a meeting of all 16 Emersons Green Town Councillors. It is chaired by The Mayor, who also maintains a ceremonial role.
Secretariat is usually provided by the Town Clerk, who is the Council’s Chief Executive and Responsible Financial Officer.
Like all of our Committees, it is administered according to formal rules of debate known as Standing Orders.
The Full Council has executive decision-making responsibilities on all matters of Council administration and policy making, including budget and Council Tax decisions (known as the precept).
It is also a forum for debate on these policy issues.
All Grant applications are considered by the Full Council.
The third Thursday of each month (except August)EGTC Standing Orders and other Key Policies
Planning CommitteeCllr Simon Budd (Chair)
Cllr Colin Hunt (Deputy Chair)
Cllr Rachael Hunt
Cllr Graham Hutter
Cllr Tina Potter

Vacancy x 3
This Committee considers and responds to planning consultations, including the impact on other local residents, highways, and the environment.Monday morning on a fortnightly basisPlanning Committee Terms of Reference
Open Spaces CommitteeCllr Bobbie Sunderland (Chair)
Cllr Simon Budd (Deputy Chair)
Cllr Graham Hutter
Cllr Kelly Allen

Vacancy x 5
This Committee manages all aspects of the Town Council’s Open Spaces and Environmental assets within the Town Council boundary, including allotments, trees and plant displays, and street furniture, including, bollards, shelters, noticeboards, signage, and litter bins. Every two months on a Tuesday evening. (currently monthly until December 2024)Open Spaces Committee
Terms of Reference
Personnel Committee

Cllr Colin Hunt
Cllr Graham Hutter
Cllr Tina Potter (Deputy Chair)
Cllr Rachael Hunt

Vacancy x 2
This Committee makes recommendations to Full Council on the appointment of staff members, their terms and conditions, and the human resources required to fulfil the Council’s policies. Furthermore, the committee deals with the investigation of formal grievances and staff disciplinary matters, in accordance with the Council’s policies. Furthermore, the Committee carries out the annual appraisal of the Town Clerk and administers the formal reward scheme, including appeals. As required, minimum of two meetings per year, at the discretion of the Town Clerk or the Chair of the Staffing Committee.Personnel Committee Terms of Reference
Finance and Partnership CommitteeCllr Graham Hutter (Chair)
Cllr Colin Hunt (Deputy Chair)
Cllr James Hunt
Cllr Tina Potter

Vacancy x 4
This Committee makes recommendations on the longer-term planning of the Council’s finances. Monitor the Council’s income and expenditure on behalf of the Town Council. Also work in partnership with local community organisations.The first Thursday of each month. Finance and Partnership Committee Terms of Reference